Creating Your Central Task Inbox in Beenia

Keeping track of tasks across multiple tools, emails, and conversations can be overwhelming. Beenia helps you centralize everything in one place, giving you a clear overview of what needs to be done. Here’s how to set up your task inbox and streamline your workflow.

Have All Your Tasks in One Place

Collecting all your tasks in Beenia ensures nothing falls through the cracks. You can bring tasks into Beenia from multiple sources:

• HubSpot Automation Workflows – Set up automated workflows in HubSpot to create tasks in Beenia based on deal stages, form submissions, or other triggers.
• Forward Emails to Beenia – Convert important action items from your inbox into tasks by forwarding emails directly to Beenia.
• Zapier Integrations – Connect Beenia with CRMs, calendars, and project management tools to sync tasks seamlessly.
• Delegate & Receive Tasks – Assign tasks to colleagues and receive delegated activities, ensuring smooth collaboration within your team.
• Review and Prioritize Ideas – Bring in ideas and notes, organize them, and schedule them as structured tasks when ready.

Structure Your MyView (Inbox) by Task Type and Days

Once all tasks are centralized, organizing them effectively is crucial. MyView helps you stay on top of your workload by structuring tasks based on:

• Task Type – Group tasks by category, such as client requests, project tasks, or admin work.
• Due Dates – Sort your tasks by today, this week, next week, or later to maintain focus and avoid last-minute rushes.

Benefits of a Central Task Inbox

• Stay Organized – Manage everything in one place, reducing mental clutter.
• Improve Productivity – Batch similar tasks together for faster execution.
• Eliminate Task Hunting – No more switching between apps to find what you need.
• Align Work & Personal Schedules – Merge personal and work tasks to better plan your day.

By setting up a structured task inbox in Beenia, you’ll gain full control over your workflow, minimize distractions, and focus on what truly matters. Start today and experience a more organized and stress-free way to manage your tasks!